Administrative Assistant / Receptionist
Job Opportunity at Gables Search Group

Posted on May 30

http://www.gablessearch.com    (440) 951-9990

Location: Perry, OH
Job Type: Temporary
Job ID: W4159306

Seeking an Administrative Assistant / Receptionist for a long standing manufacturing client of ours.  

Summary:  Hosts visitors and handles incoming phone calls.  Assist all of the company with Administrative functions.  These are achieved by performing the following duties:

  • Essential Duties and Responsibilities include the following.  Other duties may be assigned.
  • Opens and closes lobby/front desk per company procedure.
  • Manages incoming phone calls professionally and expediently with a customer-serving attitude.
  • Acts as a liaison for all company visitors.
  • Greets visitors and notifies appropriate visitor recipient.
  • Order food for meetings and set-up the rooms.
  • Restock conference rooms with coffee supplies and refrigerators with drinks.
  • Clean office kitchen.
  • Complete monthly Greensheet process.
  • Order business cards, update name plates on an as needed basis.
  • Keep accurate area rosters for plant.
  • Arranges travel plans and itineraries, compiles documents for travel-related meetings.
  • Supports outside Sales Team on travel, meeting coordination and general needs.
  • Distributes visitor ID badges according to company policy.
  • Dispenses temporary team member badges and updates/reconciles badge logs.
  • Accepts job applications from applicants and forwards to Human Resources. Updates Applicant Tracking spreadsheet.
  • Manages incoming and outgoing mail and distributes to appropriate slots. Keeps mail slots up to date.
  • Handles mailbox and desk keys distribution and keeps log up to date.
  • Keeping lab coat stock and replenishes as needed.
  • Keep postage meter replenished. Orders stamps when needed.
  • May perform general typing as needed for various departments.
  • Distributes e-mails from the company's general email box.
  • Works with Marketing to maintain & update digital display boards.
  • Maintains and posts daily conference room reservation schedules.
  • Supports filing systems, and other clerical functions.
  • Preform administrative tasks for other departments as needed.

Education/Experience/Credentials:  One to three years of experience in a Receptionist role or Customer Service.

Language Ability:  Excellent phone skills.  Ability to maintain a professional and pleasant image.  Ability to effectively present information and respond to questions.  Strong skills in grammar and proofreading.

Math Ability:  Ability to calculate figures and amounts such as discounts and percentages.

Reasoning Ability:  Ability to maintain a professional and positive image in any situation using good judgment.

Computer Skills:  Ability to use office software, including Word processing, Spreadsheets, Slide Presentations, Internet browsers, E-mail, and business systems software.

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