Position summary:    Compiles and maintains accounts payable records.

Purpose:  Process the company’s invoices in an accurate and timely manner in adherence to company policy and procedure.

Essential functions - The essential functions of the individual would include those assumed for an accounting position and include, but are not limited to the following:

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Distributes signed checks as required.
• Answers all vendor inquiries.
• Assists CFO, Treasurer and A/P Manager as necessary.
• Assists in monthly closings.
• Prepares analysis of accounts, as required.
• Balancing of petty cash.
• Coordinating approval process of all accounts payable invoices via department heads.
• Coordinating and implementing new vendor setup in Accounts Payable.
• Reconciling vendor statements and handling payment complaints or discrepancies.
• Reviewing all expense reports for accuracy and proper expense disclosure and classifications.  Report variances.
• Assists in running all required month-end reports and files according to document retention guidelines.
• Reviewing and reconciling petty cash vouchers, replenishing petty cash on an as needed basis.
• Other duties as assigned.

Skills and experience:

• Problem solving – the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully.
• Vendor service – the individual manages difficult company/vendor situations, responds promptly to vendor and company needs, responds to requests for service and assistance and meets commitments.
• Planning /organizing – the individual prioritizes and plans work activities and uses time efficiently.
• Quality control – the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
• Experience with integrated accounts payable and ERP systems is desired.
• Must be well organized and possess strong work ethic.
• Ability to work in a team environment
• Must have a high energy level and be a self starter.
• Proficient in Microsoft Word, Excel, Outlook.
• High school diploma plus 2-3 years previous experience.