SUMMARY Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (The functions listed below are intended to depict general job assignments, abilities and responsibilities required of this position.  Other duties as assigned.

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer or transcribes from voice recordings.  Composes and types routine correspondence. Creates forms.  Organizes and maintains file system and files correspondence and other records.  Answers and screens manager's telephone calls, and arranges conference calls.  Coordinates manager's schedule and makes appointments. Greets scheduled visitors and conducts to appropriate area or person.  Arranges and coordinates travel schedules and reservations.  Conducts research, and compiles and types statistical reports.  Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes.  Orders and maintains supplies and arranges for equipment maintenance. Assists with RMS responsibilities as directed.  Maintains records for various programs and application processes (hardships).  Supports Administrative Assistant 2 as needed.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

QUALIFICATION REQUIREMENTS:

To perform this job satisfactorily, the employee must be able to perform each essential duty satisfactorily.  The requirements below are representative of the knowledge, skill and ability required.  Reasonable accommodations may be made for individuals with disabilities.

EDUCATION AND/OR EXPERIENCE:

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

COMPUTER EXPERTISE REQUIRED / EQUIPMENT OPERATED:

To perform this job successfully, an individual should have the ability to use Microsoft Office Programs. Typing speed of 40 wpm required.

Please do not apply through the StarkJobs link.

To apply, please access the agency’s website at www.starkjfs.org  An online application can be found under the Careers link.  Applicants have the ability to upload a letter of interest and current resume.

We are an equal opportunity employer that does not discriminate based upon sex, race, creed, color, age, national origin or disability.  Applicants may request reasonable accommodations to participate in the interview process.

NO PHONE CALLS WILL BE ACCEPTED