Administrative Assistant – Community Development

at City of Massillon
Location Massillon, OH
Date Posted March 18, 2019
Category Default
Job Type Full-time


Opportunity for Employment: Community Development Administrative Assistant – Unclassified

Massillon Civil Service Commission | Municipal Government Annex, Mezzanine Floor, 151 Lincoln Way E., Massillon, Ohio 44646 |Telephone: (330) 830-1763 | Fax: (330) 830-1764 | Email:

The City of Massillon is accepting applications for the full time position of Community Development Administrative Assistant, under the direction of the Community Development Director. This is an unclassified position with a pay range of $16.80 - $21.25 per hour, depending on experience and skill level, and it includes benefits. The work schedule is Monday – Friday, 8:30 AM to 4:30 PM.

Applicants must meet the minimum requirements and successfully complete a background check and drug screen.

Application filing deadline: Wednesday, April 3, 2019 by 4:00 PM

Job applications are available on the City of Massillon website:

You must submit a City of Massillon job application to be considered for the position. Only submitting a resume is not considered a complete application.

Submit completed applications to the Office of the Civil Service Commission, Municipal Government Annex Administration Building (2nd Floor), 151 Lincoln Way East, Massillon, Ohio 44646

(in the Huntington Bank Building; across the street from the Lions Lincoln Theater in downtown Massillon)

Job Responsibilities

The Community Development Administrative Assistant performs the following job responsibilities:

  • Provides administrative support to the Community Development and Housing Directors), performing diversified administrative and clerical duties as assigned.
  • Assists with activities that comply with the National Objectives outlined by HUD by providing technical assistance to Community Development Department and Housing Department for the City of Massillon.
  • Assists with management of Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) funds and evaluates activities for compliance with regulations, contract terms, and conditions.
  • Performs related duties as assigned.


Community Development duties include:

  • Calculate department payroll, along with benefits and Medicare deductions
  • Manage federal grant funds using HUD’s Integrated Disbursement Information System
  • Manage City budget and balance with CDBG funds
  • Open, maintain and close purchase orders, as needed
  • Prepare legislation to present to City Council, as needed
  • Publish advertisements for Community Development events/workshops
  • Set up and fund projects in IDIS
  • Report to HUD all accomplishments of projects completed, including demographics for each assistance project completed
  • Attend and participate in various meetings related to Community Development as needed (OCCD, Stark County Land Bank, Stark County Regional Planning Commission, etc.)
  • Assist in the organization and implementation of various events, such as Community Development Workshop, the annual Job Fair, Massillon Fun Fest, etc.
  • Maintain department website and social media pages
  • Open, sort and distribute mail, check and respond to emails and telephone messages, answer the telephone and redirect calls to the appropriate people
  • Type and send routine letters and meeting minutes
  • Order office supplies
  • Perform other duties as required

Housing duties include:

  • Continuously balance and update the ledgers
  • Collect, review and approve applications for HUD funded assistance programs
  • Oversee completion of project for approved applicants, including the bidding, contracting, finalizing, and payment of Emergency/Minor Repair/Full Rehabilitation projects and Down Payment Assistance Projects
  • Work with homeowners, contractors, inspectors and government representatives to assure program compliance and customer satisfaction
  • Perform accounting, bill pay, and budget balancing regularly
  • Provide information regarding Fair Housing and Ohio Landlord/Tenant laws
  • Investigate Fair Housing and Landlord/Tenant complaints
  • Educate participants on program requirements and family obligations
  • Open, sort and distribute mail, check and respond to emails and telephone messages, answer the telephone and redirect calls to the appropriate people
  • Create and publish advertisements and publications for Fair Housing
  • Maintain accurate and complete applicant and participant files
  • Perform filing and photocopying
  • Produce statistics
  • Arrange meetings and take minutes (ex: Fair Housing Board)
  • Perform other duties as required

Minimum Qualifications

  • Graduate from an accredited high school, trade school or earned GED
  • Four or more years of experience as an Administrative Assistant is preferred
  • Strong working knowledge of Microsoft Word, Excel, and PowerPoint
  • VIP and IDIS Experience preferred, but not required
  • Considerable knowledge of accounting principles and practices
  • Ability to establish and maintain effective working relationships within the department, businesses, residents, and the general public
  • Demonstrate problem solving, relationship-building and interpersonal skills
  • Strong verbal and written communication skills
  • Enthusiasm, drive and ability to work under pressure, both unsupervised and as part of a team.
  • Good organizational skills - able to plan and prioritize your workload to meet defined targets;
  • Demonstrate personal leadership
  • Handles confidential information with discretion

Equal Employment Opportunity

The City of Massillon is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, national origin, age, political affiliation, or any other non-merit factor.

Drug-Free Workplace

The City of Massillon is a drug-free workplace.

By Order of the Massillon Civil Service Commission

Elaine Campbell, Chairperson; Tony Townsend, Secretary; Margaret Elum, Assistant Secretary