JOB TITLE: Executive Assistant

QUALIFICATIONS: High School Graduate or General Education Degree (GED) required, Associate’s or Bachelor’s degree preferred. 5+years of relative experience may be considered in lieu of advanced education.

Minimum of 3 years’ experience administrative support at the executive level.  Must demonstrate excellent written and verbal communication skills.

DUTIES:

• Anticipates and prepares daily schedule of CEO meetings and priorities
• Ascertains nature of incoming telephone calls, accurately record messages and transfers calls as necessary.
• Maintains appointment calendars.  Serve as the focal point in coordinating activities for CEO
• Schedules and coordinates meetings, conference calls and other executive events; informs attendees/participants of function dates and times, reserves meeting space, provides audiovisual and other ancillary equipment/materials if required, and hospitality services when appropriate.
• Knowledgeable in all standard operating procedures, business fundamentals, reports and processes.  Drives operational consistency aligned with company standards. Leverages resources and partnerships to support operations execution
• Listens and express information accurately and concisely.  Flexes communication style based on the needs of their manager, peers and clients.  Uses professional language
• Welcomes and participates actively in any/all group activities.  Actively seeks out opportunities to engage others.
• Delivers on commitments.  Model behaviors in Code of Conduct.  Is seen as a truthful and trusted individual.  Keeps Confidences, admits mistakes and doesn’t misrepresent himself or herself for personal gain.
• Develops trust and respect among team members.  Consistently exhibits emotional intelligence. Follows through with all commitments.  Holds crucial conversations in a timely manner, resolves conflict and recognize contributions.  Develops effective networks internally and externally. Takes initiative to collaborate with others.
• Perform other duties as assigned.