Executive Assistant

at Malco Products, Inc.
Location Barberton, OH
Date Posted July 3, 2019
Category Default
Job Type Full-time


Title: C-Suite Executive Assistant
Location: Barberton

Company: Malco Products, Inc. is a global family owned Chemical Specialties Manufacturer started in 1953. We focus on producing the highest quality professional Automotive and Marine detailing and consumer cleaning products along with performing contract manufacturing services for Fortune 500 companies.  Our corporate offices are in Barberton Oh and we have manufacturing facilities located in Barberton, Alliance and Akron, Ohio.  

Malco operates in a continuous improvement culture that allows us to constantly enhance product performance, identify new growth opportnities and increase profitability.  Our objective is to be “our customers’ best partner” and to work together toward satisfying the needs of our customers and employees.

Reports To: President

Summary: This position is responsible for providing day-to-day support to the President and his direct reports to ensure accomplishment of tasks assigned in a professional manner.  Key individuals to support are: Chairman/CEO, CFO and the Vice-President of Operations.

Specific Duties: Specific duties are intended to describe activities that support the summary above.  The list is not all inclusive – other duties may be required to cover the breadth and depth of the position.  

  • Complete assignments in a wide range of disciplines including Legal, Finance/Accounting, Operations and Sales & Marketing.
  • Assist in communicating to all staff and personnel as necessary to develop effective operations within the organization.
  • Maintain corporate contracts, leases and trademarks.
  • Handle vehicle licensing, accident issues and insurance requirements.
  • Arrange corporate events.
  • Prepare communications for the President as needed.
  • Deliver mail, messages and direct visitors as necessary.
  • Create and maintain certain reports as necessary.  This is to include timely distribution of reports as required.
  • Help prepar PowerPoint presentations as needed.
  • Organize travel arragements for executive staff as necessary.
  • Transcribe and dictation.
  • Build pricing files for sales and marketing group in Excel.
  • All other duties and activities as assigned or necessary to support the President and the executive staff.

Education: Bachelors’ degree; preferably in Business Administration or related / equivalent field.  & years of prior Executive Assistant experience can be substituted for a degree.


  • Minimum of 5 years’ experience in an executive and / or administrative assistant service role or similar role.
  • Experience in a manufacturing environment is preferred.
  • Experience with companies ranging in size between $50M to $200M in revenues, with multiple facilities and with employees counts of over 150 employees.
  • Experience with Microsoft Office applications as well as Sharepoint and OneNote.  
  • Must have strong business writing background.
  • Experience working independently.