Employment Posting (Revised)

 Title:                      Executive Assistant      

 Department:      Executive Director                                         

Revised:               August 2020

 PURPOSE

Provide direct assistance to the Executive Director and Director of Housing and Development in managing administrative functions, including routine functions. Support the agency and its personnel in meeting the agency mission.  Take a lead with many HR functions and directly support activities relating to the Board of Directors.

 ESSENTIAL FUNCTIONS

1. Manage agency documents – create, revise, verify, disseminate, track, e-file, storage, etc.
2. Support grant submissions, reporting and management
3. Track and report on all staff professional development – training, schooling, etc.
4. Work with Executive and Finance Directors to manage HR functions - onboarding, benefit updates, etc.
5. Support the Board of Directors – prep, attend meetings, record and produce meeting minutes, manage Board member info, complete correspondences and related matters
6. Manage day to day communications with team, participants, Board and community partners
7. Relieve Front Desk Administrative Assistant for breaks, lunch hour and PTO time as assigned
8. Spearhead special projects and support the activities of the Safety and Wellness Committee
9. Help maintain agency website and publications
10. Ongoing professional development
11. Other duties as assigned

 PREFERRED QUALIFICATIONS

1. AA or BA in relevant field
2. 2-3 years of administrative experience in the not for profit sector
3. Proficient with Microsoft Word, Excel and Outlook, also with internet research tools
4. Highly organized and detail orientated with an ability to meet deadlines
5. Strong written and oral communication skills
6. Willingness to learn new systems and agency activities
7. Experience working with diverse, vulnerable populations

1. Able to read and understand correspondences, policies and procedures
2. Basic math literacy

Certificates, Licenses, Registrations

Current and valid Driver License, automobile insurance and access to a vehicle

Location, Hours, Pay, Benefits

Administrative office, Monday-Friday 8am to 5pm, $16.50-$17.50, impressive benefits package (Aultcare), paid holidays and generous PTO

Send Resumes to:  Laura Weisgarber at lauraw@ican-inc.org

ACCEPTING RESUMES THROUGH SEPTEMBER 8, 2020 AT MIDNIGHT

EQUAL OPPORTUNITY EMPLOYER