Executive Assistant

at Shearer's Foods
Location Massillon, OH
Date Posted January 9, 2019
Category Default
Job Type Full-time


Executive Assistant

Massillon, OH


This Executive Assistant will provide excellent, comprehensive
administrative and operational support to three of our key Executives (Chief
Human Resource Officer, Chief Supply Chain Officer and Chief Procurement
Officer). We are looking for someone who
has a high degree of flexibility and organizational skill allowing them to
operate effectively in a dynamic environment. The candidate needs a strong
sense of initiative and the ability to own process and build a partnership. We
are looking for a proactive individual who can provide support and also has a
strong sense of team.

Primary Responsibilities

  • Complex Calendar Management of 1-2 Executives and
    scheduling requirements
  • Management of individual and group travel requirements
    to domestic and/or international locations
  • Understand intricacies of cultural differences and
    operate within multiple time zones simultaneously
  • Event planning for staff meetings, annual business
    reviews, off-sites, all-hands, and/or external facing events
  • Set up VC connections for conference call meetings and
    own documentation support
  • Expenses, budget management, and org chart management
  • Have exceptional verbal and written communication
    skills to manage internal announcements, document editing, presentation
    editing and drafting emails for Executives
  • Own space planning
  • Collaboration with other Executive Assistants, Finance
    & HR Partners on key business events

Additional Responsibilities

  • Project Management (meeting agendas, tracking key
    deliverables and action items, reporting, maintain operational metrics or
    KPIs for department, etc.)
  • Space Planning and Office Space Management for a
    business, or own multiple floors
  • Employee Morale (team events, org-wide events,
    celebrations, etc.)
  • Independent Problem Solving complex administrative
    issues business-wide
  • May assist with interviewing, training, or mentoring of
    additional hires

The ideal candidate will be an experienced Administrative professional who is looking for their next big
opportunity to grow & advance their career. They will be a fast learner
with experience working with little to no guidance using sound judgement in a
fast paced, goal-oriented, and ever changing work environment. They will also
have strong prioritization abilities to complete a high volume of complex tasks
autonomously, and a history of establishing mechanisms to simplify or
streamline processes and establish structure. The ideal candidate will be a
detail oriented planner with the demonstrated ability to communicate and
respond effectively and efficiently while maintaining flexibility, a sense of
humor, and most importantly grace under pressure.

Basic Qualifications

  • 3+ years of experience assisting multiple Executives in
    a corporate environment (complex calendar management, meeting
    coordination, travel coordination, event planning, etc.)
  • 1+ years of Project Management/Project Coordination
    Experience (goal & project tracking, reporting, space planning,
    budgeting, process improvement, etc).
  • Advanced use of the Microsoft Office Suite (Outlook,
    Excel, OneNote, PowerPoint, and Word)
  • 5+ years of experience working in a fast paced, large,
    and/or complex work environment
  • BA/BS Degree, or a HS Diploma and additional 3yrs of
    experience in above qualifications

Preferred Qualifications

  • AA Degree, BA/BS Degree
  • Experience working at a private label food
    manufacturing international company
  • Demonstrated ability to organize, multi-task, and
    problem solve issues while managing competing priorities and commitments
    to deadlines.
  • Proven track record demonstrating ability to work
    effectively with minimal supervision.
  • Ability to quickly learn organizational structure and
    the objectives of the team.
  • High levels of integrity and discretion.
  • A terrific work ethic accompanied by an ever-positive,
    get-it-done attitude
  • Grace under pressure
  • Sense of humor

Shearer’s Snacks is
an Equal Opportunity-Affirmative Action Employer – Minority / Female /
Disability / Veteran / Gender Identity / Sexual Orientation