|June 27, 2019
Summary of Duties
- Develop the operation of the Human Resources Department into an information and assistance center for employees and management staff.
- Provide technical oversight of the legal, fiscal, and compliance/regulatory issues addressed in the operation of the department.
- Plan, organize, administer, direct and control agency personnel practices and procedures in the following areas: employment, labor negotiations, salary and benefits administration, and orientation and training.
- Establish employment practices and procedures including record keeping and statistics. Participate as required in the selection of administrative personnel.
- Administer the recruitment, interviewing, and selection of new employees; the promotion of present employees; and position or assignment transfers.
- Set up and approve procedures which assure that all certification, licensing requirements, criminal record checks, and reference checks are performed.
- Advise the Superintendent and other key managers on personnel matters.
- Monitor and administer labor union contracts. Advise supervisors regarding contract provisions affecting their decision-making while assuring that employees’ rights are protected. Serve as primary liaison to the Board’s Labor Relations Consultant.
- Develop or approve policies, practices and procedures affecting the provision of benefits including sick leave, vacation leave, as well as health insurance and other benefits.
- Serve as primary point of contact for the processing of disciplinary actions. Assist, consult with and direct supervisors in the preparation of required documentation for the Superintendent and Board, as well as, the State Personnel Board of Review, if necessary.
- Supervise Human Resources staff. Provide training and guidance where necessary.
- Maintain contact with department heads and program directors to monitor the filing and processing of grievances to assure adherence to procedural requirements and safeguards. Assist in the conducting of hearings as necessary and make recommendations to the Superintendent. Assist in the preparation of cases for arbitration, as may be necessary.
- Represent the County Board in various administrative investigations and/or hearings (such as EEOC, OCRC, DOL, etc.) unless otherwise indicated. Act as liaison to human resources organizations outside of the County Board.
- Manage the day to day operations of the Human Resources Department.
- Coordinate the preparations for labor negotiations; recommend issues to be addressed and strategies for the negotiation process. Serve on the County Board’s labor negotiation team. Report to the Superintendent regularly on labor relations issues and process. Serve on the Labor-Management Committee as a representative of Management.
- Assist other management staff in the development and updating of position descriptions. Conduct periodic salary surveys of the community labor market where appropriate. Establish and implement policies, practices and procedures affecting employee appraisals.
- Develop policies, practices and procedures for the issuance and processing of wage & salary increases or changes; attendance and leave issues.
- Participate in budget development and advise the Superintendent and supervisor about personnel wages and benefits as an expense component of the Annual Budget.
- Oversee the orientation process for all new employees.
- Participate in the development of training programs for administrative personnel and all other county board employees.
- Coordinate and administer health insurance plan coverages for major medical, dental, vision, life, and long term disability plans including: new enrollments, status changes, COBRA notifications, and terminated enrollments. Calculate monthly billing for all insurance coverages provided by the Board.
- Assist staff with questions/problems with benefits coverages and help to troubleshoot problems.
- Monitor staff certifications. Ensure that all staff possesses appropriate certifications, registrations, or licensures for their positions as designated by the ODE and Ohio DODD.
- Manage Workers’ Compensation process for the Board. Collect and maintain information on all MCBDD occupational injuries. Work with County Risk Manager on disposition of Workers’ Compensation claims.
- Serve as member of the In-Service Committee. Participate in the planning and coordination of In-Service days which includes scheduling, verifying attendance, and maintaining record of In-Service training.
- Manage EAP (Employee Assistance Plan) for the Board.
- Manage employee recruitment and retention process. Write and place employment ads both internally and externally as necessary in compliance with both Board policy and negotiated agreements.
- Create/manage Human Resources Information Systems Databases. Collect and track various employee information such as position titles, salary histories, address changes, etc.
- Coordinate special projects as assigned by the Superintendent.
- Bachelor’s Degree in Business Administration, Human Resources Management or related field. (Master’s Degree Preferred).
- Minimum three years Human Resources management experience.
- Experience with bargaining agreement and contract administration in the public sector preferred.
- BCI background clearance.
- Any other training as required by Ohio DODD or county board policy.
- Effective interpersonal relationship skills.
- Possess demonstrated ability to plan, organize, and resolve problems in an active work environment.
- Possess excellent verbal and written communication skills.
- Possess excellent computer skills with various word processing, database management/spreadsheet creation programs.